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I. Name and address of the responsible party

The party responsible within the meaning of the EU’s General Data Protection Regulation and other national data protection laws of the EU member states as well as further data protection regulations is:

AXCENTIVE SARL
593 Chemin de Champouse • 13320 Bouc-Bel-Air • France
Phone: +33 4 42 69 40 90
e-mail: info@axcentive.com

represented by its management: Sarah KOEHLER
SIRET 478 424 013 RCS Aix

II. Address of the data protection officer

The responsible party has a company data protection officer. The address is:

AXCENTIVE SARL
Data Protection Officer
593 Chemin de Champouse • 13320 Bouc-Bel-Air • France
Phone: +33 4 42 69 40 90
e-mail: r.calabuig@axcentive.com

III. General information on data processing

1. Extent of the processing of personal data

We only process the personal data of our users if this is necessary to provide a functional website as well as our contents and services. The processing of the personal data of our users normally takes place only after consent has been provided by the user. An exception applies in such cases in which the processing of the data is permitted by legal regulations.

2. The legal basis for the processing of personal data

Insofar as we obtain the consent of the data subject for the processing of personal data, Art. 6 Section 1 a of the EU General Data Protection Regulation (GDPR) serves as the legal basis for the processing of personal data.

In the processing of personal data required for the performance of a contract to which the data subject is a party, Art. 6 Section 1 b GDPR serves as the legal basis. This also applies to processing operations that are necessary to carry out pre-contractual measures.

Insofar as the processing of personal data is required to fulfil a legal obligation to which our company is subject, Art. 6 Section 1 c GDPR serves as the legal basis.

If processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6 Section 1 f GDPR serves as the legal basis for processing.

3. Data deletion and storage time

The user’s personal data will be deleted or blocked as soon as the purpose of storage ceases to apply. Furthermore, data may be stored if this has been provided for by the European or national legislators in EU regulations, laws or other provisions to which the responsible party is subject. The data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfilment of a contract.

IV. Provision of the website and creation of log files

Every time you visit our website, our system automatically collects data and information from the computer system of the accessing computer.

The following data is collected:

The data is also stored in the log files of our system. This data is not stored together with other personal data of the user.

The legal basis for the temporary storage of data and log files is Art. 6 Section 1 f GDPR.

The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user’s computer. For this purpose the IP address of the user must remain stored for the duration of the session.

The data is stored in log files to ensure the functionality of the website. In addition, the data helps us to optimise the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

Our legitimate interest in data processing is also in accordance with Art. 6 Section 1 f GDPR.

The personal data will be deleted as soon as it is no longer necessary to achieve the purpose for which it was collected. In the case of the collection of data for the provision of the website, this applies when the respective session has ended.

If the data is stored in log files, it is implemented after three months at the latest.

The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. Consequently, there is no possibility of objection on the part of the user.

V. Use of cookies

Our website uses cookies. Cookies are text files that are stored in the internet browser or by the internet browser on the user’s computer system. If a user visits a website, a cookie may be stored on the user’s operating system. This cookie contains a character string that enables a unique identification of the browser when the website is called up again.

We use cookies to make our website more user-friendly. Some elements of our website require that the accessing browser can be identified even after a page change.

The following data is stored and transmitted in the cookies:

The legal basis for the processing of personal data using cookies is Art. 6 Section 1 f GDPR.

The purpose of the use of cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For this purpose it is necessary for the browser to be recognised even after a page change.

We need cookies for the following applications:

The user data collected by cookies is not used to create user profiles.

For these purposes, our legitimate interest also lies in the processing of personal data in accordance with Art. 6 Section 1 f GDPR.

Cookies are stored on the user’s computer and transmitted to our site. Therefore you as a user also have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your internet browser. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all the functions of the website in full.

VI. Contact form and email contact

Contact form is available on our website which can be used for electronic contact. If a user takes advantage of this possibility, the data entered in the input mask will be transmitted to us and stored. This data is:

although only the surname, first name, address, telephone number and email address are mandatory.

At the time the message is sent, the following data is also stored:

Alternatively, you can contact us via the email address provided. In this case, the user’s personal data transmitted by email will be stored.

In this context the data will not be passed on to third parties. The data is used exclusively for processing the conversation.

The legal basis for the processing of data is Art. 6 Section 1 a GDPR if the user has given his consent.

The legal basis for the processing of data transmitted in the course of sending an email is Art. 6 Section 1 f GDPR. If the email contact aims at the conclusion of a contract, then the additional legal basis for the processing is Art. 6 Section 1 b GDPR.

The processing of the personal data from the input mask serves only for the processing of the establishment of contact. In the event of contact by email, this also constitutes a legitimate interest in the processing of the data.

The other personal data processed during the distribution process serves to prevent misuse of the contact form and to ensure the security of our information technology systems.

The personal data will be deleted as soon as it is no longer necessary to achieve the purpose for which it was collected. For the personal data from the input mask of the contact form and the data sent by email, this is the case when the respective conversation with the user is completed. The conversation is completed when it can be inferred from the circumstances that the facts in question have been finally clarified.

The additional personal data collected during the distribution process will be deleted after a period of three months at the latest.

The user has the possibility to revoke his/her consent to the processing of personal data at any time. If the user contacts us by email, he/she can object to the storage of his/her personal data at any time. In such a case, the conversation cannot be continued. The user only has to inform us about the withdrawal of his/her declaration of consent. All personal data stored in the course of contacting us will be deleted in this case.

VII. Your rights as a data subject

If you process personal data, you as the data subject have the following rights with regard to the responsible party. To assert your rights below, please contact us:

AXCENTIVE SARL
593 Chemin de Champouse • 13320 Bouc-Bel-Air • France
Phone +33 4 42 69 40 90
e-mail: info@axcentive.com

1. Right to information

You can ask us to confirm whether personal data concerning you will be processed by us. If such processing has taken place, you can request the following information from us:

(1) the purposes for which the personal data is processed;

(2) the categories of personal data being processed;

(3) the recipients or categories of recipients to whom the personal data concerning you has been or is still being disclosed;

(4) the planned duration of the storage of the personal data concerning you or, if specific information on this is not possible, criteria for determining the storage period;

(5) the existence of a right to rectification or deletion of personal data concerning you, a right to limitation of processing by the responsible party or a right to object to such processing;

(6) the existence of a right of complaint to a supervisory authority;

(7) any available information on the origin of the data if the personal data is not collected from the data subject;

(8) the existence of automated decision-making including profiling in accordance with Art. 22 Section 1 and 4 GDPR and – at least in these cases – meaningful information on the logic involved and the scope and intended effects of such processing for the data subject.

You have the right to request information as to whether the personal data concerning you is transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate guarantees in accordance with Art. 46 GDPR in connection with the transmission.

2. The right to correction

You have a right of rectification and/or completion with regard to the responsible party if the personal data processed concerning you is incorrect or incomplete. The person responsible must make the correction without delay.

3. Right to deletion

a) Duty to delete

You may request the responsible party to delete the personal data relating to you without delay and the responsible party is obliged to delete this data without delay if one of the following reasons applies:

(1) The personal data concerning you is no longer necessary for the purposes for which it was collected or otherwise processed.

(2) You revoke your consent, on which the processing was based in accordance with Art. 6 Section 1 a or Art. 9 Section 2 a GDPR, and there is no other legal basis for the processing.

(3) You file an objection against the processing in accordance with Art. 21 Section 1 GDPR and there are no overriding legitimate reasons for the processing, or you file an objection against the processing in accordance with Art. 21 Section 2 GDPR.

(4) The personal data concerning you has been processed unlawfully.

(5) The deletion of personal data relating to you is necessary to fulfil a legal obligation under Union law or the law of the member states to which the data controller is subject.

(6) The personal data concerning you was collected in relation to information society services offered in accordance with Art. 8 Section 1 GDPR.

b) Information to third parties

If the responsible party has made the personal data concerning you public and is obliged to delete it in accordance with Art. 17 Section 1 GDPR, it must take appropriate measures, including technical measures, taking into account the available technology and the implementation costs, to inform data processors who process the personal data that you as the data subject have requested the deletion of all links to this personal data or of copies or replications of this personal data.

c) Exceptions

The right to cancellation does not exist insofar as the processing is necessary

(1) to exercise freedom of expression and information;

(2) for the performance of a legal obligation required for processing under the law of the Union or of the member states to which the responsible party is subject or for the performance of a task in the public interest or in the exercise of official authority conferred on the responsible party;

(3) for reasons of public interest in the field of public health in accordance with Art. 9 Section 2 h and i and Art. 9 Section 3 GDPR;

(4) for archiving purposes in the public interest, scientific or historical research purposes or for statistical purposes in accordance with Art. Art. 89 Section 1 GDPR, insofar as the law referred to under a) is likely to make it impossible or seriously impair the attainment of the objectives of such processing, or

(5) to assert, exercise or defend legal claims.

4.Right of objection

You have the right to object at any time, for reasons arising from your particular situation, to the processing of personal data concerning you under Art. 6 Section 1 e or f GDPR; this also applies to profiling based on these provisions.

The responsible party no longer processes the personal data concerning you, unless it can prove compelling reasons worthy of protection for the processing which outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

If the personal data concerning you is processed for direct marketing purposes, you have the right to object at any time to the processing of the personal data concerning you for the purpose of such advertising; this also applies to profiling, insofar as it is associated with such direct marketing.

If you object to the processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.

You have the possibility to exercise your right of objection in connection with the use of information society services by means of automated procedures using technical specifications, notwithstanding Directive 2002/58/EC.

5. Right to revoke the data protection declaration of consent

You have the right to revoke your data protection declaration of consent at any time. The revocation of consent will not affect the legality of the processing carried out on the basis of the consent until revocation.

6. Automated decision in individual cases including profiling

You have the right not to be subject to a decision based exclusively on automated processing – including profiling – that has legal effect against you or significantly impairs you in a similar manner. This does not apply if the decision

(1) is necessary for the conclusion or performance of a contract between you and the responsible party,

(2) the legislation of the Union or of the member states to which the responsible party is subject is admissible and that legislation contains appropriate measures to safeguard your rights, freedoms and legitimate interests; or

(3) is implemented with your express consent.

However, these decisions may not be based on special categories of personal data in accordance with Art. 9 Section 1 GDPR, unless Art. 9 Section 2 a or g applies and appropriate measures have been taken to protect your rights and freedoms and your legitimate interests.

When using our website, the user is not subject to any such automated decisions in individual cases, including profiling.

7. Right of complaint to a supervisory authority

If you believe that the processing of your personal data contradicts the GDPR, you have the right to file a complaint with a supervisory authority, particularly in the member state where you reside, work or suspect an infringement has occurred, without prejudice to any other administrative or judicial remedies.

The supervisory authority to which the complaint has been lodged will inform the complainant of the status and results of the complaint, including the possibility of a judicial remedy under Art. 78 GDPR.